Because so many individuals now work remotely, it’s more common than ever for official documents to be provided online, with the majority of them being PDFs.

PDF stands for portable document format, and it was invented by Adobe in the early 1990s to allow people and businesses to produce precise digital copies of paper documents. The notion was that the document was an identical replica of the original that couldn’t be changed (while some PDFs can now be edited, you can create a PDF that cannot).

PDFs have since become the industry standard for communicating official documents. If you need to provide something legal, you’ll very certainly be asked to send it as a PDF.

By scanning a hard copy document and saving the scan as a PDF, you can make a PDF. But what if you’re viewing a document online and need to save it as a PDF?

Both Mac and Windows PC users would find it quite simple. And the process is the same in both cases: you “print” the document to a PDF file. These instructions are for printing an online document using the Chrome browser, but they are applicable to any app with a print feature.

  1. In the upper right corner, click the three dots.
  2. Select “Print…” from the drop-down menu.
  3. A preview box on the left and a succession of features on the right will appear in the print window. Select “Save as PDF” from the drop-down option next to the “Destination” label.
  4. If you have a multi-page document and wish to save only a certain page or range of pages as a PDF, select “Custom” from the drop-down menu next to the “Pages” label and enter in the pages you want to save. (This works just like sending the pages to a printer.)
  5. When you print a webpage to a PDF, you’ll get the complete page, not just what’s visible in the browser right now. It’s a good idea to check what’s being printed in the preview box and only print the pages you need – editing a PDF document later is much more difficult.

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